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Contacts - Payroll. How to obtain final Earnings Statement or annual W‑2 (Updated Feb 2, 2020.)

Tips from members of the Hewlett-Packard Alumni Association. (Thanks for the reports to info@hpalumni.org )

If you are leaving the company, see our ASAP Checklist for additional information on this topic.

Verify employment: Employment and salary verification

Note that employers can mail W‑2's as late as January 31. If sent via postal mail, expect your W‑2 by mid-February.

Not always obvious: Which HP-related companies am I a retiree or former employee of? Given HP's complex history of acquisitions, divestitures, and spinoffs, the company or companies that you are legally a former employee of may not be obvious. If any doubt, check here: Which Company

HPInc (Hewlett Packard Company) HPInc official US External HR Support page  (Page may take several minutes to load) -- select "HR Questions" tab, scroll down to "Payroll Questions."

HPE (Hewlett Packard Enterprise) HPE official US External HR Support page -- select "Payroll" tab.

DXC: Contact Information for DXC Employees and Alumni

Micro Focus: Micro Focus UK and US Headquarters [scroll down]

For other contact info:  https://www.hpalumni.org/contacts

Stock options: You need your HP W‑2 if you exercised any options during the year -- even if you did not work for HP during that year. (You will also get a 1099-B from the broker. You need both documents for every option exercise.)

There are two ways to receive your annual W‑2 or final Earnings Statement:
- Postal mail. (You won't get your W‑2 in the mail if you opted to access it online.)
- Online. 

Postal mail. Employers are required to mail W‑2's by January 31. If sent via postal mail, expect your W‑2 by mid-February.

"You must furnish Copies B, C, and 2 of Form W-2 to your employees by January 31, 2017. You'll meet the furnish requirement if the form is properly addressed and mailed on or before the due date. If an employee stops working for you before the end of the year, you may give your former employee Form W‑2 anytime prior to January 31, 2017, but no later than January 31, 2017. If your employee asks for the Form W‑2, you must give your employee Copies B, C, and 2 within 30 days of the request or within 30 days of the final wage payment, whichever is later.
-- IRS instructions to employers

If mailed, yours should arrive by mid-February. If you were not set up to receive your payroll info online -- and didn't receive a paper copy in the postal mail by mid-February -- contact the appropriate payroll center, see below.

Online. If you were receiving your payroll info online: HPInc and HPE have outsourced payroll to ADP. 

1. Go to W2 Services at https://w2.adp.com

2. Enter the User ID you created when you registered. (Be sure to end it with "@HPQ" or "@HPE") If ex-HPE, also try @HPQ with your User ID.

3. Enter the password you created when you registered. (Note that the ADP site is case-sensitive for both user ID and password.) If you have forgotten the password, you can answer the password recovery questions (if you had set them up) -- or you can have ADP send a password recovery email to the address on the account.

4. Once you have gained access to your payroll account, check the password recovery questions and check that the email address on the account will reach you in the future. Otherwise, you may not be able to recover account access for future W‑2s.

5. Print out the pdf files.

If you have forgotten your password you will need to supply the email address used to register. A link will be provided allowing you to change your password.

(This is another example of why members suggest that you move any personal business from your employer's email system to a personal email account. Why and how: https://www.hpalumni.org/PersBus )

If problems...  See our info on contacts for former employees and retirees of HP and related companies.

Please send comments/corrections info@hpalumni.org

The Hewlett-Packard Alumni Association is operated by former employees who volunteer their time. Not officially endorsed or supported by any company.

For more mutual help on this topic and many others, join the independent HP Alumni Association. If you were formerly a regular, direct employee of HP or HPE -- or are in the process of leaving -- join the HP Alumni Association. Transition, Benefits, and Finance forums. No charge, thanks to HPAA members.

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