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Your old employee car rental discount
From former employees of HP and HPE. (Updated May 10, 2025) Click to join the HPAA Question? Email us: info@hpalumni.org
Menu of all discount topics: Retiree Discount Menu Discussed on the HPAA Benefits Forum.
Car rental using an old badge, business card, or code is not a good idea. The car rental industry has been clamping down on corporate discount leakage -- for all companies. "We know of multiple instances where folks ended up being charged the walk-up rate when they couldn't produce the documentation required and it was painful."
Furthermore, if something goes badly wrong -- such as an accident -- your former employer and their insurance company will not be able to help, since they were not a party to the rental transaction. Any insurance coverage included with the corporate discount is invalid. Car rental companies can void the entire contract -- including supplemental liability, accident insurance, and LDW.
Very helpful advice from extensive HPAA discussions: Rental Car Discounts
Back when HP was much smaller, there were some discounts that were informally leveraged from corporate contracts. By 2006, this had been replaced by Beneplace -- an advertising company that promotes identical discounts to employees and retirees of thousands of companies -- including HP and HPE -- using web pages and emails with the employer's name and logo. Unrelated to the employer's corporate purchasing. How to use Beneplace: Beneplace Discounts
Details
Violates the rental agreement:
"To the extent you utilize
any rate/benefit discount code in association with a rental,
you represent you meet the requisite criteria for utilizing
such discount code. Any other use will be viewed as an
unlawful use and theft of services..." "VOIDS ALL LIABILITY PROTECTION AND ANY OPTIONAL
SERVICES THAT YOU HAVE ACCEPTED, INCLUDING BUT NOT LIMITED
TO SUPPLEMENTAL LIABILITY INSURANCE, PERSONAL ACCIDENT
INSURANCE...AND LOSS DAMAGE WAIVER... [If you]...obtained
the car through fraud or misrepresentation."
https://www.avis.com/en/legal-documents/rental-terms
This is discussed on frequent-traveler blogs. For example, FlyerTalk and ViewFromTheWing
"Most of the corporate codes now have a pre-negotiated insurance policy that isn't part of the rental and now is held entirely by the corporation. You would not be able to add any third-party insurance to these reservations. Credit card loss damage waivers will not cover you."
"...if a car is totaled, insurance will look for any way to not pay."
"If the rental goes horribly wrong -- say a major injury accident involving insurance companies and lawsuits -- you don't want any ambiguity about your legal possession of the car."
The Hertz rental agreement: "...states right next to the discount code: ' Represent That You Are Specifically Authorized to Receive The Benefits Extended To Employees/Members Of ' "
"We know of multiple instances where folks ended up being charged the walk-up rate when they couldn't produce the documentation required and it was painful."
Many discounts available
Instead, here is very helpful advice from extensive HPAA discussions: Rental Car Discounts
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