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How to verify employment at HP-related companies. Experience Letters. Updated Jun 18, 2020
To verifiers: Please provide the employee with a link to this page ( https://www.hpalumni.org/verif ) so that they can initiate the process themselves by following the directions on the public websites of HPInc, Hewlett Packard Enterprise, or other successor company as appropriate. The HP Alumni Association is not operated by HPI or HPE, has no access to employment information, and is not able to forward verification requests. Please read the instructions on this page on how to contact the appropriate company.
First step: Which HP-related companies am I a retiree or former employee of? HPInc, Hewlett Packard Enterprise, Agilent, Compaq, DEC, DXC, EDS, Keysight, Micro Focus, Tandem... or multiple companies? Given HP's complex history of acquisitions, divestitures, and spinoffs, the company that you are legally a former employee of may not be obvious. Before contacting one of the HP-related companies, check here: Which Company
Note: Effective November 1, 2015, the Hewlett-Packard Company was renamed HPInc. and a new, independent company -- Hewlett Packard Enterprise (no hyphen; singular) -- was spun out. Portions of HPE were later spun out into DXC and Micro Focus. Portions of DXC and Micro Focus have since been spun out. Details: HP Breakup
How to give previous employer's address and phone number.
Instead of using an address on a paystub -- which may be for a building that the company or a predecessor company has not occupied for years -- members recommend that you use the appropriate Corporate or country headquarters address and phone (see links given above.) Companies do not provide information to verifiers by telephone. Verifiers in a given country will be aware of the customary procedures used in that country, such as use of third-party employment and salary verification services in the US.
There are three ways to provide employment and salary verification.
You need to find out what the specific employer, financial institution, or government agency requires. Details and member advice are given on this page for each method:
1. Earnings Statement (W-2 in the US) or other company document that shows your current or former employment.
2. Third-party employment verification service.
3. "Experience Letter" from the former employer documenting your dates of employment, last job title, and -- if requested -- salary. [Go to Worldwide: Experience Letter ]
You may also want toobtain a copy of your personnel file to assist in developing your résumé: HPInc HPE
1. Earnings Statement (W-2 in the US) or other document.
Make a copy of an appropriate document from your records. This may not be acceptable to the employer, financial institution, or government agency. How to obtain your annual W-2 or final Earnings Statement If retired, your current HP Retiree health plan card may suffice. Some members have found that an old business card works for discounts.
2. Third-party employment verification service.
For legal reasons, many companies forbid managers from giving references for former employees while the manager is still with the company. If you ask one of your former managers for a reference while they are still employed by the company, you are asking them to violate company policy.
As with 75% of Fortune 500 corporations, for legal and privacy reasons HPInc and HPE prefer not to verify current or past employment directly. Instead, they outsource US employment and salary verification to a third-party company, The Equifax Work Number service -- which you must contact yourself to authorize the release of your personal information to the specific employer, lender, landlord, or social service agency. You also control whether final salary is provided.
The database contains payroll information, including your SSN, uploaded by every participating employer as each paycheck was issued over the years. The report does not indicate why you left -- except for "Retired" if the company has classified you as a Retiree.
You set up an account, which requires you to enter your DOB, SSN, etc. -- and answer trivial multiple-choice questions. This account is not related to your ADP payroll account or any other account.
Your employment history for the same position may be scattered across several different "Employer Codes." (For example, if you joined the company as part of an acquisition or merger, your earlier employment may be listed under the name of the predecessor company. Members have discovered an Employer Code for EDS: 11485.)
Classification as "retired." If you left at 55 or older with at least 10 years of service -- or left after 2010 with age-plus-years-of-service of at least 80 -- HPI and HPE generally classify you as "retired" -- regardless of how you left and whether or not you have any retiree benefits. This is reported to outside payroll and employment verification services.
Set up a Work Number employee account now -- before an identity thief uses your readily-available birthdate and SSN to do it. Your information is in the database regardless of what you do. An identity thief can gain further information for use impersonating you elsewhere -- for example, to file for a tax refund or to get credit (HELOCs and mortgages have been reported.)
- Members recommend that you check the data in the Equifax Work Number database every year at their Fair Credit Reporting Act page One member discovered dozens of $0 HP paycheck records in their Work Number report -- continuing for five years after their WFR. (HPAA member advice on how to interpret the cryptic report: https://www.hpalumni.org/verif-check )
- According to respected independent security reporter Brian Krebs, you can freeze access to your employment file at Equifax Work Number. (This is not related to freezing your credit file at the Equifax credit bureau.) He says "It’s not clear what may be the potential consequences."
Official former-employee pages on company websites. [Directions may not cover all former service.]
3. Worldwide: Letter from the former employer or "Experience Letter."
Letter from the former employer documenting your dates of employment, last job title, and -- if requested -- salary. "Experience Letter." [Go to Worldwide: Experience Letter for member advice.]
Questions or comments to: email@example.com (Do not send employment verification requests to us -- we are not part of the company.)
The Hewlett-Packard Alumni Association is operated by former employees who volunteer their time. Not officially endorsed or supported by any company.
For more mutual help on this topic and many others, join the independent HP Alumni Association. If you were formerly a regular, direct employee of HP or HPE -- or are in the process of leaving -- join HPAlumni via email. No charge, thanks to HPAA members.
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